Events have been an important tool in the marketing mix for years. It is a direct means of communication, aimed at a specific target group and with a clear goal: • sharing knowledge or information • improving internal or external relationships • motivate or reward • strengthening the image • increasing brand awareness
At the moment we have to look at our events differently, without losing the added value of events. The need to keep in touch is now greater than ever. You can choose from the following forms: • Live: get together safely with 1.5 meters distance • Online: a digital or virtual event • Hybrid: combination of live and online
Even though the basis - uniqly reaching your target group and objectives - remains the same, each form requires its own concept. For example, you cannot translate a live event 1-on-1 into an online event. VKOZ is an independent expert in the field of online and hybrid events and ensures complete unburdening from A to Z.
We help you with topics such as: • choosing the right (studio) location, technology and online platform • secure data and avoid delays and technical concerns • a varied and interactive programme, so that participants remain involved • writing the script, briefing for the speakers and technical script • recruiting participants and preventing high no-shows
VKOZ focuses on your goals and thinks from the perspective of the needs of your participants. Together we develop an inspiring total concept with long-lasting impact. We also retrieve content, collect data and measure results. This is how we create value before, during and after your event.
There are many options in the field of technology and online platforms in various price ranges. The price depends on: • turnkey studio or build a studio on location • a public platform or a fast and secure live stream • event form, setting and number of cameras • technical support, director and moderator • interactive tools such as: quiz, voting, Q&A, evaluation, chat, breakout session, wordcloud, mood mirror, event tour and many more options
Where do you organise your online or hybrid event? • at an event location • your company • studio
Our team of independent event experts is at your service! Over the past year we have specialised in online events, so you don't have to! VKOZ takes the burden off your hands of figuring out how to create an exciting online or hybrid event and which platform and technology you should use for this. We are happy to work with you to put together the best solution, tailored to your wishes and budget.
Do you want to know more? Contact us for a free consultation.
At a crucial moment, a project or event manager drops out. Or your project is not running smoothly for some other reason. What now? We also assist in emergencies. Our experienced event managers are available on an interim basis. This means that we will assist you in no time to bring the event to a successful conclusion.
An event is a powerful means to convey your communication message. But organising a successful event also requires a lot of time, knowledge and creativity.
Hire an interim event manager from VKOZ for
• temporary replacement of your event, communication or project manager
• extra pair of hands in the run-up to your event, to relieve and unburden your employees
• specialised knowledge, a creative fresh perspective plus bringing in a reliable network
• extra attention for your flagship event
Together with you, we look at your wishes and how our event manager can best fulfill this.
What can you expect from a VKOZ interim event manager?
• experienced professional in the field of event and interim management
• clear agreements, objectives and budget
• sense of organisational structure and (unwritten) rules
• quickly adapted, collaborate and flexible
Did you know that… you can also hire our (interim) event manager as a consultant?
VKOZ consultancy for:
… expert advice in the (re) development and organisation of events
… training on the job for (junior) event planners in your organisation
… setting up clear working procedures for your events
… support internal organisation (eg. in reorganisations)
… event manager on standby: your own event manager outside the door!
This way you can hire our interim event manager, also remotely, in the places where you need us most. Do you want to know more?
In need of inspiration, creativity and fresh insights? VKOZ offers free (online) brainstorming sessions!
VKOZ has been happy to share their knowledge, tips and inspiration for years. We are also here for you during this special period. We share various articles that match the current situation via social media. And we still offer our free brainstorming session too. Online or with appropriate distance.
Many organisations have to deal with postponing or canceling events. Or convert their live event into an online experience or according to the 1.5 meter measures. In addition, preparations for the events in the fall or next year often continue. For extra inspiration, creativity and fresh insights, VKOZ offers free brainstorming sessions. Online or with appropriate distance.
In a brainstorming session we take the time to know as much as possible about your event, organisation and challenges. We ask questions, think along and come up with fresh and surprising ideas. Then we make a clear report of the session.
In addition to thinking along with the current situation, we also help you with, for example, the following questions
• what type of event suits my objectives and target groups and how do I achieve the maximum result?
• how do I translate different ideas (and stakeholders) within my organisation into a concrete plan for everyone?
• what style, theme or storyline do I want for the event and what kind of furnishing, decoration and catering are part of that?
• how do I ensure maximum interaction with my target group before, during and after the event?
• can we increase the impact and ROI of our current event?
Creative solutions, simple changes or just extremely crazy ideas will turn your next event into an unforgettable moment!
Tips for a successful brainstorming session
• bring 2 to 4 enthusiastic employees together via eg Skype
• collect as many diverse ideas as possible
• do not criticize ideas during the brainstorming session
• encourage the craziest ideas, they inspire others
• a brainstorm can therefore be quite chaotic, but that is part of the process
Are you looking for a fresh perspective and broad event knowledge? Let’s brainstorm together!
VKOZ is an event agency from Rotterdam with a keen eye for details. We organise events for corporations and associations. We are specialised in (international) conferences and as a Professional Conference Organiser, VKOZ is thé local partner in Rotterdam for foreign companies.
An event is a powerful instrument to communicate your message. But setting up a successful event also requires a lot of time, knowledge and creativity. An international event planner faces extra challenges when organising events abroad. Because of the distance, communication is always a big challenge. But also the cultural differences and missing local knowledge makes it harder to organise a quality event.
With a local Professionals Conference Organiser the event planner saves a lot of time and money. A PCO keeps the overview, switches quickly with all the different local suppliers and speaks the same language. This way the PCO unburdens the event planner, creates trust and limits the risks.
VKOZ is your local partner in Rotterdam for organising events
We are experienced in organising events and all communication around it. We provide, among other things, services such as: venue selection, technology, speaker management, marketing, sponsorship, registration process, hotel reservations and social programme. You can choose a total approach or the services based on your needs. See for more information in below From idea to event.
These are the advantages of VKOZ as your PCO:
Local and cultural knowledge
As a local event agency with 25 years of experience, we know all the ins and outs of the event industry in the Netherlands in general and Rotterdam in specific. We have a clear and transparent way of working: both in our communication (we keep you informed every step of the way) and costs (no surprises).
One on-site contact person for all suppliers
You have contact with your own personal project manager that keeps the overview, is forward thinking and solution-oriented. As your sparring partner we think along with your strategic goals and guard the total process, budget, risks and stakeholders. This creates a pleasant and efficient working relationship and an unique event!
A broad network of reliable partners
Over the years VKOZ has built up a wide network of partners that share the same values: trustworthy, passionate and hard working. This results in good prices, conditions and service for our clients. For each event we put together a team of suppliers and specialists to realise our clients wishes and needs.
VKOZ is partner of Rotterdam Partners
Rotterdam Partners works for the city towards the success of Rotterdam. They operate in various citywide themes, such as City Marketing, Tourism, Congresses & Corporate Events, Economy and Governance. As a partner, VKOZ co-operates and profits from their connections and accesses within the city of Rotterdam.
Rotterdam: refreshingly Dutch, remarkably international
Rotterdam is a modern and cosmopolitan city, easily accessible and offering good value for money. The city thanks it’s international character to the presence of more than 170 nationalities, providing a diverse environment for your event. Whether this is an international conference, exhibition, meeting or business event. There are over 8,000 hotel rooms as well as a wide range of restaurants, museums and other points of interest.
Live, online and hybrid events
VKOZ is always on top of the latest news, trends and developments within the event industry. This way we create unique events for our clients, but we can also respond at any time to changes, such as currently with COVID-19. For example, we now help our clients with organising online experiences, remarkable hybrid events and safe live events in a 1.5 meter society.
Do you want to know more about VKOZ and how we can help you organise your event in Rotterdam?
We are happy to make an (online) appointment with you for an introductory consultation meeting.
VKOZ is an event agency from Rotterdam. We are experienced in organising business events and all communication around it. You can choose a total approach or the services based on your needs. By communicating with our customers in a transparent manner, we create trust. We pay a lot of attention to the details. Everyone can expect that the main lines of the event are good, but it is the small things that make the wow.
VKOZ was founded in 2010 by Marjolein van Rosmalen. After a career of 15 years in the business travel and events industry, it was time for a new challenge. The name VKOZ stood for: Female View on Business. Female organisational advice for male entrepreneurs. VKOZ started as a management and organisation consultancy. In the years that followed VKOZ also received more and more marketing and communication projects.
Two years later, requests were added for organising sports, cultural and public events. In these years Marjolein learned a lot about other facets of the event industry such as production, permits, safety and sponsorship.
After five years, Marjolein worked on so many different projects that it was time to move in one direction. Marjolein knew deep down that organising business events gave her the most energy. That is why a new website was launched in 2017 with the new logo: VKOZ events & communication. Due to the many recurring clients, VKOZ increasingly evolved into a company with a nice office and co-workers and Marjolein also offered internships to share her knowledge and passion. Now, in 2020, VKOZ’s expertise is organising business events and also helps as a Professional Conference Organiser foreign organisations with organising their events in Rotterdam. Read more about VKOZ as PCO in Rotterdam here.
Due to Marjolein’s 15 years of work experience at large international organisations, VKOZ has a professional working method. We think along with the strategy and goals of the event. An event is an investment and we therefore always try to think about what the event will ultimately yield. We would like to show our added value. A personal goal is to earn ourselves back.
Everyone can expect that the great lines of an event are good,
but it’s the little things that make the wow.
Due to the small, close-knit team, VKOZ has a lot of flexibility. We work transparently. With us you can choose a total approach or the services based on your needs: concept development, project management, communication and / or production. We make a clear project plan and share this with the client during the process, which gives confidence. This allows the client to see exactly what is being done and in which steps. An event consists of many different parts. By breaking it into steps, we provide the overview. We start with the basics. In the end, we pay a lot of attention to the details.
Every client has a different organisational culture. We have built up a wide network over the years. We can choose exactly those partners that best suits the client. If you do business with VKOZ, you use a very large network with the same down to earth Rotterdam mentality. We are very involved ourselves, so we expect this also from our partners: reliable, hard workers who work with their own pride and passion for their work.
Authenticity is one of the first lessons Marjolein learned as an entrepreneur. It is best to be yourself, so you automatically attract customers, co-workers and partners who match your standards and values. We see the event itself as the icing on the cake. It is very important to us to invest a lot of time in the different relationships. We are in constant contact with the people. The result is that everybody is happy and full of passion on the day of the event. For an unforgettable event.
Do you want to get to know us personally? Feel free to visit us at the Heineken building for a cup of coffee!
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