Frequently Asked Questions about VKOZ

VKOZ stands for Vrouwelijke Kijk Op Zaken (feminine view on things in English). VKOZ was founded in 2010 by Marjolein van Rosmalen.

VKOZ is thé event agency in Rotterdam for business events. We organize customized events of high quality. Our working method is transparent and clear: you know exactly what you can expect from us. We work closely with our customers. Only in this way will you achieve the set goals and develop an unforgettable moment.

Our short answer: we take care of you. We organize the business event from concept to production. Or we can assist where you need us.

Our long answer: we are your strategic partner. We help you organize an event. These are your benefits:

• We increase the return on the event;
• We maintain an overview;
• We monitor the time schedule;
• You benefit from our knowledge and experience;
• You will be the first to hear about the latest trends;
• We get the most out of your budget.

Organizing a business event roughly consists of 4 parts. Our services are in line with this.

• Concept development
• Project management
• Communication
• Production

Or choose a total approach.  Then we will help you with all four steps.

You don't just create an unforgettable moment. This requires good cooperation. One with love, attention and a strict step-by-step plan. Our working method is transparent: you know what we do and when. Curious? Here you can read all about our working method.

In brief:

1. We start with a briefing.
2. You will then receive a cooperation proposal.
3. We invite you to a brainstorming session.
4. The location is determined.
5. Together we evaluate the process.
6. We supervise the event.
7. We retrieve the results.
8. You will receive a photo album.

We do not work with fixed prices. Your event is customized. We determine the price based on the complexity, the program components, the services you need, the results you want to achieve, what you can do yourself and what is possible within your maximum budget.

Yes, an event fully matches the wishes and needs of your organization. Every organization is different and almost anything is possible. That is why we determine the price based on your wishes, objectives and target group. Even an annual event is customized, because you want to continue to surprise your participants.

That depends on what you want. We start on average about 6 months before the event. Do you want to book a good, popular location? Then it is better to book early. Feel free to call us 1 or 2 years before the event takes place.

Need last minute help?

You've already started, but you're stuck. No problem. Even if your event is 2 months away, we can still help organize your event.

We put together a team of specialists for each event. Our partners in the Business Event Collective are reliable and have the same standards and values as VKOZ.

For example, they also find service and quality important. We work together with different (local) partners, and we are a partner of Rotterdam Partners and their network.

Of course, outsourcing is not necessary. You can also do it yourself very well. But outsourcing does have a few advantages. For example, you can better manage the end result and the outcomes of the event. You have more time available for your other projects and activities. You save money because you benefit from the price agreements we have with our partners. And you use our expertise, our blueprint and our knowledge within this industry.

Organizing an event is a co-creation. Of course we take a lot of work off your hands, but we can't do it without you. That is why we ask you to:

• A good briefing with an explanation of the target group, the objectives and the stakeholders
• Share your knowledge about the organization and the subject
• Regularly available for consultation and updates with your regular VKOZ contact person

Every event requires a different approach. Perhaps you can organize the event yourself or the type of event would be better suited to another agency. To be sure, you can schedule a free consultation with us. During the conversation we will discuss your event, think along with you and discuss your initial ideas.

Yes. Since 2020, we have gained a lot of knowledge and experience in organizing online and hybrid events. With an online or hybrid event your reach is greater. Literally and figuratively. Everyone in your organization or network can connect, regardless of distance. Moreover, it is a sustainable option, because not everyone has to travel to a location.